Dear Faculty, Staff, and Students,

We would like to inform you of an important update to our Travel & Expense Reimbursement policy to comply with IRS guidelines. Effective for expenses incurred or paid on March 1, 2025, or later, all expense reports must be reconciled and submitted within 60 days of when the expenses were incurred or paid.

Please note that failure to submit an expense report within the 60-day timeframe will result in the expense not being reimbursed by the University. This policy change is unlikely to have a significant impact, as nearly 95 percent of expense reports are already submitted within the 60-day timeframe, but we encourage all members of the University community to plan accordingly to ensure that expense reports are submitted in a timely manner.

If you have any questions or need assistance on the policy, please feel free to contact the disbursements team (disbursements@miami.edu) or corporate card services (pcard.ap@miami.edu or travelcard.ap@miami.edu) if the expense relates to charges on a purchase or travel card.

Thank you for your attention to this matter.